Going Paperless: Digital Record-Keeping 2025 — How To Digitize Your Business For Cra And Revenu Québec Compliance

In 2025, CRA and Revenu Québec expect all corporations to maintain digital, retrievable records. Paper archives are inefficient and risky. Mackisen CPA Auditors Montreal helps businesses transition to secure digital filing systems that reduce costs, enhance accuracy, and meet CRA and Revenu Québec electronic recordkeeping standards.

Legal and Regulatory Framework

Income Tax Act (Canada) Section 230: Requires six-year retention of verifiable records in digital or paper form.
CRA Policy IC78-10R5: Accepts digital scans and cloud records for audits.
Taxation Act (Quebec): Mandates electronic storage for tax and payroll records.
PIPEDA: Ensures confidentiality and security for all digitized data.
Financial Administration Act (Quebec): Sets record security standards for businesses.

Key Court Decisions

Les Ailes de la Mode v. Quebec (2019): Upheld the validity of scanned invoices for CRA audits.
Beaudoin v. Canada (2020): Required accessible electronic record systems.
Caisse Populaire v. The Queen (2021): Mandated secure encryption for all digital records.

Why CRA and Revenu Québec Prefer Digital Systems

Electronic records improve audit efficiency and prevent information loss. CRA prefers businesses with well-organized, retrievable digital systems. Mackisen designs CRA-approved systems for secure document storage and compliance assurance.

Mackisen’s Strategy

1. Digital Conversion — Scan and digitize all historical accounting records.

2. Cloud Implementation — Store data in encrypted, audit-ready platforms.

3. Compliance Maintenance — Track retention deadlines and renewals.

4. Employee Training — Educate staff on digital filing and audit preparation.

5. Backup and Redundancy — Secure backups to prevent data loss.

Real Client Experience

A Quebec architecture firm reduced record storage costs by 60% with Mackisen’s paperless transition. A Montreal retailer passed a CRA audit using encrypted cloud storage designed by Mackisen.

Common Questions

Can I discard paper records? Yes, after verified digital archiving.
How long should I keep digital files? At least seven years post-filing.
Are digital records CRA-compliant? Yes, if accessible and backed up securely.

Why Mackisen

Mackisen CPA Auditors Montreal help businesses go fully digital with CRA-compliant systems that increase efficiency and compliance. Call Mackisen CPA Auditors Montreal today for your 2025 Paperless Compliance Consultation. The first meeting is free and transforms your recordkeeping.